Communications Committee and Events Sub-committee

Composition (appointed positions): Communications Liaison, Scholarship Coordinator, Teacher Education Recruiter, a minimum of 1 representative from each department (web page administrator(s) preferred), a minimum of 1 representative from the Office of the Dean, a minimum of 1 representative from the James Center for Student Success and Advising, 1 representative from Digital Learning Resources, 1 representative from the Doctoral Program in Educational Leadership, 1 representative from the Mathematics and Science Education Center, 1 representative from the Office of Field Experiences, 1 representative from Scholars with Diverse Abilities Program, 1 representative from the Public School Partnership and others who are interested in attending.

Current membership:

Name

Area

Rebekah Saylors, Chair

Director of Communications

Hannah Reeder

Academy at Middle Fork

Amy Cheney

Director of Digital Teaching and Learning

Gina Harwood

Executive Director of Development

Justin Hites

James Center for Student Success and Advising

Tracie Salinas

MSEC

Leah McManus

MSEC

Betsy Rosenbalm

Public School Partnership

Susan Hedges

Scholars with Diverse Abilities

Stephanie Moretz

Scholarship Coordinator/Accelerated Admissions Recruiter

Octavia Little

Teacher Education Recruiter (Admissions)

Tammie Gelderman

Office of the Dean

Theresa Makdad

Office of the Dean (Events)

Carrie Afanador

Office of Field Experiences

Elizabeth Hayes

Doctoral Program

Danielle Hahn

Department of Curriculum & Instruction

Sharon Lawrence

Department of Family & Child Studies, Lucy Brock

Meredith Kitson

Department of Human Development & Psychological Counseling

Lori Dean

Department of Leadership & Educational Studies

Vacant

Department of Reading Education & Special Education, Anderson Reading Clinic


Justification: A group is needed to facilitate and support internal and external communications for the RCOE.

Responsibilities: The RCOE Communications Committee will: 

  1. Solicit committee membership as needed.

  2. Encourage and facilitate the sharing of news, stories, events and accolades. 

    1. Write drafts of departmental news and events releases, especially those related to strategic plan initiatives.

    2. Update RCOE calendar with departmental events.

  3. Coordinate internal communications via elevator posters and bulletin board flyers, SCALA digital screens, email (Google Groups), AppSync (students) and more.

  4. Coordinate external communications via social media, iModules (alumni), print publications, banners, swag and more.

  5. Share communications best practices including information dissemination from UComm, Webmaster’s Office and more at departmental/program meetings.

  6. Facilitate yearly or as needed web page audits and updates, including top-tier program pages.

  7. Coordinate, review and audit print publications.

  8. Coordinate updates to office/building signage as needed.

  9. Assist with college event coordination (see Events Sub-committee).

  10. This body will meet monthly.

Reporting: This body reports through the Communications Liaison to the Dean of the Reich College of Education and makes recommendations as needed.

 

Events Sub-committee

Current membership:

Name

Area

Kim Guenther, chair

Office of the Dean

Rebekah Saylors, co-chair

Director of Communications

Theresa Makdad

Office of the Dean

Amy Cheney

Director of Digital Teaching and Learning

Andrea Elavor (invited)

Events Office liaison

Gina Harwood 

Executive Director of Development

Justin Hites

James Center for Student Success and Advising

Tammie Gelderman

Office of the Dean

Stephanie Moretz

Scholarship Coordinator

Octavia Little

Teacher Education Recruiter (Admissions)

Elizabeth Hayes

Doctoral Program

Betsy Rosenbalm

Public School Partnership

Justification: A group (sub-committee of the Communications Committee) is needed to provide guidance to persons scheduling events in the RCOE and to facilitate and support major college events. These include:

  • College Meetings (6)
  • Commencement Receptions (2) and hooding ceremonies
  • Homecoming events
  • Honors luncheon (1)
  • Mountaineer Readers tailgate (1)
  • Open House (2)
  • Freshman Preview Day (1)
  • Rhododendron (1)
  • Teacher Ed Orientation (6)
  • Others as needed

Responsibilities: The RCOE Events Sub-committee will: 

  1. Solicit committee membership as needed.

  2. Create policies and procedures for events in the RCOE, including:

    1. Room reservations - how to reserve space and/or suggested spaces;

    2. Set-up and break-down requirements - furniture moving/removal and/or clean-up; 

    3. Food and beverage;

    4. How to schedule: housekeeping, catering, parking and more;

    5. AV needs;

    6. Event promotion.

  3. Provide guidance for internal and external reservations.

  4. Assist with all aspects of major college event coordination.

  5. This body will meet monthly or as needed.

Reporting: This body reports through the Communications Committee to the Dean of the Reich College of Education and makes recommendations as needed.